Minutes

Langworth Group Parish Council  

Serving the grouped parishes of Barlings, Newball, Stainton by Langworth and Reasby

E-mail: langworthgroupparishcouncil@gmail.com

Minutes of the ANNUAL MEETING held on Tuesday 1st June 2021 at Langworth Memorial Hall

Present:  Cllrs M Herbert (Chairman), A Curtis, A Hyatt, J Machin, K Tyrrell, S Taylor, D/Cllr A Welburn, and Mrs M Vail (Clerk)                  

Meeting started at 7.33pm.    

All were welcomed.

1. Public Forum: No members of the public were present.

2. To elect a chairman and sign the Declaration of Acceptance of Office form:

RESOLVED to appoint Cllr M Herbert as Chairman.

Proposed: Cllr Hyatt, seconded: Cllr Machin. All in favour

The Declaration of Acceptance of Office form was then signed.

3. To elect a vice chairman: Due to lack of nominees, no appointment was made.

4. Apologies: Apologies were received from Cllr Bowser and Cllr Waite.

5. Declarations of Interest: No declarations were made.

6. Minutes of previous meetings:

a. To approve the minutes of the ordinary remote meeting held on 4 May 2021:

RESOLVED to approve the minutes of the remote meeting held on 4 May 2021 as a true record of the meeting; and these were duly signed.

Proposed: Cllr Hyatt, seconded: Cllr Taylor.  All in favour.

7. Highways: Working group report on progress re vehicle activated signs:

Lincolnshire Road Safety Partnership (LRSP) advise solar powered VAS signs to be moved between locations around the village.  Cost is likely to be in the range £1700 - £2200 per unit, with the supplier erecting the posts.  The LRSP will arrange permissions with LCC for the erection of the posts; and planning permission is not required. Noted that, should the road speed limit ever be reduced, the VAS units can be changed accordingly. 

Consideration was then given to locations and how many VAS signs to purchase.

RESOLVED to purchase four solar powered VAS signs subject to a discounted price being offered for bulk purchase; but that if there is no financial gain in bulk purchasing, to purchase an initial two VAS signs for the main road; with two more signs to follow at a future date.

Action: clerk to check with insurers; and to forward additional quotes to Cllr Curtis.

Proposed: Cllr Hyatt, seconded: Cllr Machin.  All in favour

8. Correspondence

a. Lincolnshire County Council consultation regarding Barlings Lane traffic restrictions:

This is about putting in double yellow lines on Barlings Lane from its junction with the main road to halfway down towards the next road on the left-hand side.  LGPC had wanted the double yellow lines to extend further back and had objected to LCC regarding their decision not to liaise with the parish council on this matter.

9. Planning

a. Application 142917 – Change of use, Stable to two holiday lets - Field Holt Farm Stainton by Langworth:

Following consideration:

RESOLVED, with 3 against and 2 abstentions, to submit comments to include the following concerns and request:

being agricultural land; not considered an appropriate location for holiday lets. 

that a change of use to residential dwelling may be sought further down the line and, if this becomes the case, real concern in respect of the indirect way that this will have been achieved.

request the addition of conditions to any planning permissions that the holiday lets cannot be converted to residential dwelling(s) in the future.

10. Clerks Report

a. To receive the financial report: as previously circulated:

A financial report was given (attached below).

b. Approval of payments: as previously circulated:

RESOLVED to approve payments as listed in the financial report (attached below).  Action: clerk

Proposed Cllr Machin; seconded: Cllr Hyatt.  All in favour.

c. To approve Sage subscription at £7.00 + VAT for monthly payroll software

RESOLVED to approve monthly expenditure for Sage payroll software.  Action: clerk

Proposed Cllr Machin; seconded: Cllr Hyatt.  All in favour.

d. To resolve on addition of signatories to the bank account

RESOLVED to add Cllr Herbert, Cllr Bowser and Cllr Curtis as signatories to the bank account; and to complete and sign the Board of Resolution Form as provided by the bank to allow these changes on the account. Action: clerk

Proposed:  Cllr Hyatt, seconded: Cllr Machin.  All in favour.

11. Annual Governance and Accountability Return 2020/21

a. Resolve to sign of Certificate of Exemption from External Audit:

RESOLVED that the Certificate of Exemption from the External Audit should be signed by the Chairman ahead of being forwarded to the External Auditing Authority. This exemption is mainly because neither income, nor expenditure exceeded £25,000.

Proposed: Cllr Curtis, seconded: Cllr Machin.  All in favour.

b. To receive the Internal Audit Report 2020/2021:

The report was received; and it was noted that all internal control objectives had been met; and that an income and expenditure report had been provided.

c. To resolve to approve Section 1- Annual Governance Statement 2020/2021:

The Annual Governance Statement 2020/21 had been circulated; and was duly confirmed.

RESOLVED that this be approved and signed.

Proposed:  Cllr Herbert, seconded:  Cllr Machin.  All in favour.

d. To resolve to approve Section 2 - Accounting Statements 2020/2021:

The Accounting Statement for 2020/21 had been circulated. 

RESOLVED that this be approved. 

Proposed: Cllr Herbert, seconded:  Cllr Tyrrell

Action: clerk to complete all audit requirements.

Confirmed that Cllr Hyatt had completed checks of the outgoing clerk’s records.

12. Comments from County Councillor, District Councillors and Chairman:

C/Cllr Fleetwood – no report had been received.

D/Cllr Welburn – a report had been circulated.

Cllr Herbert (Chairman) – Cllr S Burnett has resigned, having served for many years as a parish councillor and having been very active in the parish. Action: clerk to advise WLDC.

Standing orders were then suspended at 8.25pm to briefly discuss marking the outgoing clerk’s service to LGPC.  Standing orders resumed at 8.26pm.

13. Date of the next meeting: Tuesday 6th July 2021:

  ANNUAL PARISH MEETING at 7.30pm, followed by ORDINARY MEETING at Langworth Memorial Hall

Meeting ended at 8.27pm.

Michelle Vail – Clerk/RFO to the Council                                        Dated: 8 June 2021

Langworth Group Parish Council                            

1 May 2021 to 31st May 2021                        

Current Account Accounts Paid                              

01/05/2021, Opening balance, £602.01

07/05/2021, Transfer in from deposit account, £2,000.00

07/05/2021, Lonsdale Print, £ 111.00

07/05/2021, Clerk expenses, S Hall, £27.90

07/05/2021, Welton Parish Council, £20.00

07/05/2021, Glendale grass cutting, £652.98

19/05/2021, Clerk Salary, S Hall, £599.56

19/05/2021, LL editor, £171.84

24/05/2021, HMRC VAT reclaim, £1,413.24

25/05/2021, HMRC – paye, M Vail, £119.80

25/05/2021, Clerk salary, M Vail, £479.76

 Closing balance, £1,832.41

Deposit Account                                 

01/05/2021, Opening Balance, £55,445.60

07/05/2021, Transfer to current account, £2000.00

10/05/2021, Interest, 0.47p

 Closing balance, £53,446.07

   Accounts for Payment in June                               

   a)  Office Utilities, Internet, May, M Vail, £ 22.50

   b)  Mileage,12 miles @45p/mile post notices, M Vail, £5.40

   c)  Parish Clerk, ink/post/office expenses, May, S Hall, £63.64

   d)   Langworth Local Editor, June, Inv 028, £171.84

   e)  Parish Clerk Salary and PAYE, M Vail, £599.56

   f)   Lonsdale Print, Inv 247584, £123.00

   g)    Welton PC play area inspection, Inv Misc 21/026, £20.00

   h) Chris Rooke Internal Auditor, £156.00

   j)     Glendale Grass cutting, £652.98

            Total   1,814.92

   Ear Marked Reserves                                 

   Elections reserve, £4,000.00                       

   S137 Local Gov Act expenditure, £2,000.00                     

   VAS sign installation, £4,000.00                 

   Grant expenditure, £1,900.00                      

    Total, £11,900.00