5 September 2023 Minutes

Langworth Group Parish Council   
Serving the grouped parishes of Barlings, Newball, Stainton by Langworth and Reasby
E:mail: langworthgroupparishcouncil@gmail.com
Minutes of the Meeting of Langworth Group Parish Council held at
Langworth Memorial Hall at 7.30pm on Tuesday 5 September 2023
Present:  Cllrs M Herbert (Chairman), H Stilgoe-McCombe, P Bowser, A Hyatt, S Taylor, C/Cllr I Fleetwood, 
Mrs M Vail (Clerk). There were no members of the public.
Absent:  Cllr K Tyrrell
Meeting began at 7.32pm
1. Public Forum: There was no public representation.
2. Apologies: Cllrs J Machin, R Waite, A Curtis, D/Cllr M Palmer
3. Declarations of Interest: None
4. To approve the minutes of the meeting held on 4 July 2023:
               RESOLVED to approve the minutes of the meeting held on 4th July 2023 as a true record, and these were duly signed. Action: Clerk.
Proposed: Cllr H Stilgoe-McCombe, seconded: Cllr P Bowser.  All in favour.
5. Comments from County Councillor, District Councillors and Chairman:
C/Cllr I Fleetwood advised that the public will be consulted on Devolution in due course.  This would add another government tier locally in Lincolnshire and would include the role of Mayor.   If Devolution is supported, this would enable a bid for it to be made.  Such a registered interest would give priority treatment locally.
6. To review the Action Log:
Many jobs have been completed.  Updates were provided as follows:
Highways issues: Cllr M Herbert aims to create and track 20   30 reports per month via Fix My Street.  To date, 24 matters have been reported, and 3 have been resolved by LCC.  Noted that some reported issues remain on Fix My Street for up to 2 years without LCC action.  C/Cllr I Fleetwood advised that the software is being upgraded; and that LCC Officers decide if, and when, to carry out remedial works. 
Blocked culverts near to Knights of Langworth   C/Cllr I Fleetwood has no update currently.
Defibrillator for Stainton   noted that an electricity supply would be needed.  
7. Clerks Report
a) To receive the financial report: Received
b) Approval of any non-regular payments: None to pay.
(Note: approval to pay all regular accounts was made at the May 2023 meeting).
c) Review Complaints Policy: No changes are required.  
d) Review Fly Posting Policy: RESOLVED to slightly amend this policy. Action: Clerk. 
Proposed: Cllr A Hyatt, seconded: Cllr P Bowser.  
All in favour.
C/Cllr I Fleetwood advised on policies available in other parishes which could be adopted by this parish council.  Action:  Cllr M Herbert to lead on policy work. Action: Clerk to update the list of Parish Champions  responsibilities. 
8. Parish Champions:
A list of suggested areas and responsibilities, which could be championed by individual Councillors, has been created. It was agreed to update the list as follows:
Grants and Funding   Cllr H Stilgoe-McCombe
Parking, Verges and planters   Cllr S Taylor (Cllr M Herbert can assist)
Speeding and Traffic - Cllr H Stilgoe-McCombe. Action: C/Cllr I Fleetwood to assist Cllr H Stilgoe-McCombe with data extraction from the speed indicator devices.
Noted that, although the existing Community Speed Watch volunteers are trained, they are too few in number to effectively run the scheme.
9. Play Area
a. new/replacement play item   quotes reviewed: Item deferred.  
b. Inspection reports: some defects have been reported. Noted that the parish council has only limited spare funds to address defects.  Item deferred due to late receipt of the reports.
Noted that the play area needs to be safe for users; and that there is a local business which supplies accessible play equipment.
10. Memorial Hall
a. Retrospective grant application for  200.00 towards Summer Fete
RESOLVED not to support this application.  All in favour.
b. New dog bin on pavement in front of Hall:
RESOLVED not to support this application.  All in favour.
11. Highways:
a) Vehicle activated sign: damaged; facing wrong way:
Cllr M Herbert provided a summary.  The sign is still working, but the solar panel and fixings are broken.  Lincs. Road Safety Partnership (LRSP) may be able to supply cheaper replacement parts.  If they can t, these will cost approximately  550.00 inc. VAT to purchase direct from the supplier.  The difficulties in fitting the new parts was noted, and C/Cllr I Fleetwood offered to assist with the installation and to dispose of the scrap.
(Note: actual supplier cost will be   429.23 + VAT)
RESOLVED to approach LRSP, and if they cannot assist, to purchase the parts from the supplier at up to  550.00 inc. VAT, and to liaise with the parish council s insurer as required. Action: Clerk
Proposed: Cllr H Stilgoe-McCombe, seconded: Cllr P Bowser.  All in favour.
12. Correspondence: 
             To note only: WLDC Parish News.
Action needed: LCC have requested parish-level feedback on Highways and drains by 15th October 2023.  Noted that, as lead flood authority, LCC can pass this collated information on to other relevant agencies.
Action: Clerk to establish if LCC require the feedback to be from individual residents, parish councillors, or a grouped parish council response.
13. Planning:
a. 147160: permanent use of the site for animal welfare including the retention of temporary buildings and erection of replacement modular buildings together with the retention of vehicle parking: Land to the south west of Barlings Lane Langworth Lincoln:
After consideration, RESOLVED that there were no objections.  Action: Clerk
Proposed: Cllr A Hyatt, seconded: Cllr P Bowser.  All in favour.
14. Date of the next meeting: Tuesday 3rd October 2023, 7.30pm, Memorial Hall
15. Resolve to move into Closed Session as the following item contains information of a confidential or sensitive nature:
RESOLVED to move into Closed Session.  C/Cllr I Fleetwood left the meeting at 8.58pm.
16. Consider matters pertaining to Langworth Local:
An anniversary review of Langworth Local was undertaken as it is nearly one year since the magazine moved to being run via the Memorial Hall Committee.  Noted that the magazine remains part of the parish council, therefore Langworth Local can revert to being run via the parish council at any time.
Meeting ended at 9.06pm.
Michelle Vail   Clerk/RFO to the Council                                                  Dated: 8 September 2023
Mrs M Vail, June expenses, £51.30, 
Mrs M Vail, July expenses, £39.50, 
WLDC, uncontested election expenses, £ 239.19, 
Glendale, INV 03987, £289.63, 
Glendale, INV 04038, £716.41, 
EKM Ltd, play inspections x 2, £120.00, 
Transfer from deposit account, £5000.00, 
Sage payroll, £9.60, 
LCC Pension, July, £247.06, 
Mrs M Vail, salary, July, £773.50, 
Sage payroll, £9.60, 
Threshold, LL advert, £52.50, 
Mrs M Vail, Aug expenses, £39.50, 
Mrs M Vail, salary, Aug, £773.50, 
LCC Pension, Aug, £247.06, 
HMRC- PAYE, Aug, £8.30, 
EKM Ltd, play inspection, £60.00, 
Glendale, INV 04094, £716.41, 
CLOSING BALANCE 5521.77 48.27
Transfer to current account, £5000, 
Interest, July, £38.35, 
Interest, Aug, £38.21,
Non-regular Accounts for Payment in Setember
TOTAL 0.00
Ear Marked Reserves
Elections reserve, £4,000.00,
CIL monies, £2,655.40,  
Total, £6,655.40