Minutes

Langworth Group Parish Council  

Serving the grouped parishes of Barlings, Newball, Stainton by Langworth and Reasby

E:mail: langworthgroupparishcouncil@gmail.com

Minutes of the Meeting held on Tuesday 5 October 2021 at Langworth Memorial Hall at 7.30pm

Present:  Cllrs M Herbert (Chairman), P Bowser, A Hyatt, K Tyrrell, J Machin, C/Cllr I Fleetwood, D/Cllr A Welburn, Mrs M Vail (Clerk), and two members of the public. 

Absent:  Cllrs A Curtis, S Taylor, R Waite.  Cllr S Taylor had sent apologies which were picked up post-meeting.           

Meeting started at 7.32pm.

1. Public Forum: One resident expressed concerns relating to planning application 143724: Carr Vale, Station Road, Langworth; and was advised to speak to the case officer at WLDC.  C/Cllr Fleetwood noted that permission for a home-based business is dependent on the size of the business.  This application will be considered at the next parish council meeting. Action: clerk to recirculate details.

Both residents left the meeting at 7.45pm.

2. Apologies: None had been received. Noted that three Members were absent.

3. Declarations of Interest: Cllr P Bowser in connection with item 8b. 

4. To approve the minutes of the meeting held on 7 September 2021:

RESOLVED to approve the minutes of the meeting held on 7 September 2021 as a true record; and these were duly signed. Noted that the outgoing snow warden has offered to hold onto the equipment until a new person takes over.

Proposed: Cllr P Bowser, seconded: Cllr J Machin.All in favour.

An update on progress of actions from the previous meeting was then given.Action: clerk to forward to C/Cllr Fleetwood correspondence concerning Barlings Lane and verge parking.

5. Comments from County Councillor, District Councillors and Chairman:

D/Cllr A Welburn – reports have been circulated.

C/Cllr I Fleetwood – an update on recent meetings in respect of local flooding was given.  He and Cllr M Herbert are to attend a meeting.  He confirmed that there is no deliberate policy for the clearing of vegetation in waterways; and that the Environment Agency (EA) tend to clear out one side for wildlife.  EA jobs passed to Witham Third Drainage Board are only under a certain contract with certain parameters; and to EA conditions.

6. Highways:

a. Working group report on progress re vehicle activated signs: No update available.

b. Volunteer response to Community Speed Watch advertising:

Two volunteers have contacted the Clerk.It is thought that more people are interested.Action: clerk to ascertain who.

7. Correspondence: To note only: D/Cllr Welburn – report; C/Cllr Fleetwood – report (to be issued in near future); LALC Annual report 2020 – 2021; and a Police press release about a new road safety campaign: drivers to “Belt up. Hang up. Ease up.”

8. Planning:

a. Neighbourhood Plan (NP): - discussion regarding benefits and resource issues:

Cllr A Hyatt summarised the current position; supported by two documents (circulated).  The recent Central Lincs Local Plan consultation had not shown any allocations. 

Cllr I Fleetwood summarised the tiers of planning; and advised focussing on NP matters in the New Year.

D/Cllr A Welburn advised that a nearby parish council had hired in an external consultant and that funding is available to help in development of a NP.  A Group needs 2 or 3 committed people; and a NP can include whichever design is wanted eg footpaths, type of dwellings.

The Chairman suggested talking with nearby villages. Action: Cllr M Herbert to provide Cllr A Hyatt with data from Parish Plan survey. Action:  Cllr A Hyatt to supply advert for Langworth Local/Facebook seeking volunteers to join a NP Group.

b. To consider new applications:

143416: change of use from an area of hard standing to an equestrian menage/exercise area: Church Farm Church Lane Stainton By Langworth. 

RESOLVED that the majority are in favour; with comments concerning increase in vehicles to the site; and the application missing lots of information.

For – 4, abstention – 1 (Cllr P Bowser).  Action: clerk

9. Policy Review – Members to approve reviewed LGPC Policies:   

With one addition to the Media Policy, it was RESOLVED to approve both it and the Lone Working Policy.

Action: clerk.  Proposed: Cllr M Herbert, seconded:  Cllr P Bowser.  All in favour.

10. Clerks Report

a. To receive the financial report: as previously circulated:

A financial report was given (attached below).

Confirmed that the VAS Earmarked Reserves at £4000 is correct; and that two grass cutting invoices differed in amount due to one grass cut not taking place in one month but being added to the following month’s schedule.For 2022, the Clerk will request a schedule of grass cuts.Action: clerk

b. Approval of payments: as previously circulated:

RESOLVED to approve payments as per the financial report (attached below).  Action: clerk. 

Proposed: Cllr P Bowser, seconded: Cllr J Machin. All in favour.

c. Half-year budget report: as previously circulated:

The half year report was received.Noted that it would benefit from a ‘Target’ column.  Action: clerk.  Further noted that the play equipment maintenance pot is overspent.  Action: clerk to ascertain why.

d. Approval to procure memorial wreath from the British Legion (estimated £22.50):

RESOLVED to approve expenditure up to a maximum of £40.00.  Action: clerk.

Proposed: Cllr J Machin, seconded: Cllr P Bowser. All in favour.

e. To consider findings of ROSPA’s Annual Play inspection – August 2021:

The report identified no high risks, a couple of moderate risks, and the remainder as low risk – with associated recommended actions.Following consideration, it was RESOLVED to bring this item back to the March 2022 meeting.  Action: clerk

Proposed: Cllr P Bowser, seconded: Cllr J Machin. All in favour.

f. Update on snow blower and gritter: secure storage quotes and new snow warden volunteers:

Noted that the outgoing snow warden has offered to hold onto the equipment until a new person takes over.Action: clerk to thank snow warden.  No new volunteers have stepped forward yet; but Cllr A Curtis may possibly use the equipment.  Quotes for sample storage sheds had been circulated.  Action: clerk to obtain container quotes.  Action: Cllr K Tyrrell

D/Cllr Welburn left the meeting at 8.56pm.

g. Condition of noticeboards:

RESOLVED to obtain quote for a replacement Newball noticeboard, using CIF grant monies. Action: clerk.

Proposed: Cllr J Machin, seconded: Cllr P Bowser. All in favour.

11. Safety concerns – Dunholme Bridge: update:

Cllr P Bowser gave a progress report; reading out an email from LCC’s Richard Waters with whom he is liaising.  LCC have listened to safety concerns and have acted; with bridge parapets having been ordered. They note that people using rights of way do also need to be aware of risks around then and take some responsibility for their own safety.

Cllr P Bowser then noted a nearby new sump hole on the bridleway.Cllr I Fleetwood advised that this was the landowner’s responsibility; but that LCC can enforce action.Action:  Cllr P Bowser to liaise with landowner.

12. Date of the next meeting: Tuesday 2nd November 2021, 7.30pm, Langworth Memorial Hall

Meeting ended at 9.12pm.

Michelle Vail – Clerk/RFO to the Council 

Dated: 24 October 2021

LANGWORTH GROUP PARISH COUNCIL

BANK RECONCILIATION 1 Sept to 30 Sept 2021

CURRENT ACCOUNT ACCOUNTS PAID

01/09/2021, OPENING BALANCE, £1932.65

13/09/202, CLAIRE ARMITAGE, LL ADVERT FEE, £35.00

16/09/2021, TRANSFER IN FROM DEPOSIT ACCOUNT, £4000.00

16/09/2021, MRS M VAIL, EXPENSES, SEPT 2021, £134.51

16/09/2021, LONSDALE PRINT, £123.00

16/09/2021, WELTON PARISH COUNCIL, £20.00

16/09/2021, GLENDALE, £652.98

16/09/2021, ROSPA, £94.80

17/09/2021, PENSION, SEPT 2021, £167.88

17/09/2021, MRS M VAIL, SALARY, SEPT 2021, £566.58

17/09/2021, SAGE PAYROLL, £2.10

20/09/2021, LL EDITOR, £171.84

CLOSING BALANCE, £4033.96

DEPOSIT ACCOUNT

01/09/2021, OPENING BALANCE, £48447.33

09/09/2021, INTEREST, 0.41p

16/09/2021, TRANSFER TO CURRENT ACCOUNT, £4000.00

CLOSING BALANCE, £44447.74

Accounts for Payment in October

a)  Office Utilities Internet, Oct, M Vail, £ 22.50

b)  Mileage, 36 miles @45p/mile, post notices + VH, M Vail, £16.20

c)   Langworth Local Editor, Inv 031, £171.84

d)  Parish Clerk Salary, Oct, M Vail, £566.58

e)   Lonsdale Print, Inv 249303, £123.00

f)    Welton PC play area inspection, £20.00

g)   Sage payroll, INV 01325583, £           2.10

h)   Glendale, INV 03188, £652.98

i)   Pension, Oct, £167.88

TOTAL, £1743.08

Ear Marked Reserves

Elections reserve, £4,000.00                    

S137 Local Gov Act expenditure, £2,000.00                  

VAS sign installation, £4,000.00              

Grant expenditure, £1,900.00                   

            Total, £11,900.00