4 July Minutes

Langworth Group Parish Council   
Serving the grouped parishes of Barlings, Newball, Stainton by Langworth and Reasby
E:mail: langworthgroupparishcouncil@gmail.com
Minutes of the Meeting of Langworth Group Parish Council held at
Langworth Memorial Hall at 7.30pm on Tuesday 4 July 2023
Present:  Cllrs M Herbert (Chairman), H Stilgoe-McCombe, P Bowser, J Machin, R Waite, A Hyatt, K Tyrrell, 
C/Cllr I Fleetwood, D/Cllr C Darcel, Mrs M Vail (Clerk). One member of the public was present.
Meeting began at 7.34pm
1. Public Forum: There was no public representation.
2. Apologies: Cllr A Curtis, Cllr S Taylor, D/Cllr M Palmer.  RESOLVED to accept the apologies.
3. Declarations of Interest: None.
4. To approve the minutes of the meeting held on 6 June 2023:
               With one minor amendment, RESOLVED to approve the minutes of the meeting held on 6th June 2023 as a true record, and these were duly signed. Action: Clerk.
Proposed: Cllr J Machin, seconded: Cllr K Tyrrell.  All in favour.
5. Comments from County Councillor, District Councillors and Chairman:
C/Cllr I Fleetwood:
o a written report had been circulated.
o advised on LCC’s current schedule of local highways work; these being recent repairs of a number of potholes; and to cut vegetation back at the bus stop on the main road. Cllr M Herbert raised concerns in respect of the repair works to potholes. 
D/Cllr C Darcel:
o he had raised residents’ concerns with the doctors’ surgery in Nettleham about their telephone system.  As a result, the surgery has introduced a new ‘call back’ feature where a patient will be phoned back at the same position as they were at in the telephone queue.
o A card and gift are being arranged for Cllr S Taylor.
6. To elect a vice-chairman: No nominations were received.
7. To review the Action Log:
Many jobs have been completed.  Updates were provided as follows:
o Neighbourhood Plan: Feedback on an advert (circulated ahead of this meeting) was given, including a suggestion to include a comment that this is the last local parish without a Neighbourhood Plan.  The aim is for the advert to be published in the September edition of Langworth Local.
o Lych gate: Rev Penny Green has been approached but is retiring; and her colleague is currently ‘in training’.  The Lych gate has been inspected professionally and is confirmed as being in poor condition.  Noted that the Parish Council will need to be advised on what works are required; who will carry out the works; and at what cost. A suggestion was made as to whether the developer of the Barlings Lane housing site could contribute towards costs.
o Stainton defibrillator: item in progress
During this item, C/Cllr I Fleetwood left the meeting at 7.50pm.
8. Clerks Report
a) To receive the financial report: as previously circulated:
Proposed: Cllr H Stilgoe-McCombe, seconded: Cllr K Tyrrell
Noted that two payments had been made by cheque as the Clerk had not had access to online banking at the time these payments had been due.  This online access has now been set up.
b) Approval of any non-regular payments: as previously circulated:
(Note: approval to pay all regular accounts was made at the May 2023 meeting).
There is one non-regular payment, being £239.19 due to WLDC for uncontested election costs.
RESOLVED to pay.  Action: Clerk
Proposed: Cllr A Hyatt, Seconded: Cllr K Tyrrell.  All in favour.
c) To note the Spend Against Budget Report April – June 2023: Noted.
d) Council-specific email addresses for councillors:
The Clerk explained that under the Freedom of Information Act (S.1) a public authority must be able to fully access and control data in emails to be legally compliant and secure; hence why LALC recommend having council-specific email addresses.
After consideration, including the raising of some concerns, RESOLVED not to officially adopt council-specific email addresses.  It was suggested, however, that if an individual Councillor would like a council-specific email address, they should contact the Clerk.
9. 'Parish Champions' - specific and reoccurring issues championed by an individual councillor who can take the lead in resolving the problem/s:
Cllr M Herbert summarised this item, which had originally been introduced at the June 2023 meeting.  A list of suggested areas and responsibilities which could be championed by individual Councillors was then considered and amended; with Councillors agreeing to take on specific responsibilities.   
10. Play Area: new/replacement play item ( IGAS grant, other funding):
The Clerk summarised options for grant funding from WLDC.  IGAS have already awarded £1000.00 towards a play item which would need to be spent within one year.  Quotes for accessible play items had been obtained earlier in 2023, and these had been recirculated to provide a guide to costings.  Noted that there is a local business which sells accessible equipment.  Action:  Cllr J Machin to review the quotes.
11. Highways:
Concerns remain as to the state of repair of local roads and footpaths.  Action: Cllr M Herbert to carry out an inspection across the parish; take photos of identified issues and report these to LCC.
12. Correspondence: 
             To note only: C/Cllr I Fleetwood report
             Action needed:
o Letter from Witham Valley Access Project Team requesting support for their Project, and confirmation of numbers attending meeting on 18th September, 7pm, Fiskerton Village Hall:
Cllr A Hyatt and Cllr H Stilgoe-McCombe can attend the meeting.  Action: Clerk
o LCC – offer of Town and Parish Council Litter Picking Kits:
Agreed to request as many free kits as possible.  Action: Clerk
(Note:  LCC have subsequently advised that they had 100 kits to be distributed on a first come first served basis, but that LGPC had been unsuccessful on this occasion)
13. Planning:
a) 146792: erect 1no. self-build dwelling with detached garage: Land at Pinfold Lodge Barlings Lane 
After consideration, RESOLVED to submit comments. Action: Clerk
b) 146803: erection of facilities building and 3no. animal houses plus compounds, including bat roosts and bird nesting boxes: Land North of Woodside Wildlife Park Bardney Road Newball 
After consideration, RESOLVED to submit comments. Action: Clerk
For – 5, Abstention – 1 (Cllr J Machin)
14. Date of the next meeting: Tuesday 5th September 2023, 7.30pm, Memorial Hall
Meeting ended at 8.54pm.
Michelle Vail – Clerk/RFO to the Council                                                  Dated: 24 July 2023
16/06/2023, Sage payroll, £8.40 (£1.40 VAT)
20/06/2023, Pay petty cash into current account, £35.00
23/06/2023, Mrs Michelle Vail, salary June, £781.30,
27/06/2023, LCC Pension, June, £247.06,
01/06/2023, OPENING BALANCE, £56579.75
09/06/2023, INTEREST, £36.97, £56616.72
30/06/23, CLOSING BALANCE, £56616.72
Non-regular Accounts for Payment in July
WLDC, Uncontested election costs, £239.19
Ear Marked Reserves
Elections reserve, £4,000.00
CIL monies, £2,655.40
Total, £6,655.40