7th February 2023 Minutes

Langworth Group Parish Council   
Serving the grouped parishes of Barlings, Newball, Stainton by Langworth and Reasby
E:mail: langworthgroupparishcouncil@gmail.com
Minutes of the meeting of Langworth Group Parish Council held at Langworth Memorial Hall at 7.30pm on Tuesday 7th February 2023.
Present:  Cllrs M Herbert (Chairman), H Stilgoe-McCombe, P Bowser, A Curtis, J Machin, R Waite, A Hyatt, S Taylor, K Tyrrell, C/Cllr I Fleetwood, D/Cllr A Welburn, D/Cllr C Darcel, Mrs M Vail (Clerk).  
No members of the public were in attendance. 
Meeting began at 7.30pm
1. Public Forum: No members of the public were in attendance.
2. Apologies: D/Cllr C Hill.
3. Declarations of Interest: None received.
4. To approve the minutes of the meeting held on 10th January 2023:
It was RESOLVED to approve the minutes of the meeting held on 10th January 2023 as a true record, and these were duly signed. Action: Clerk.
Proposed: Cllr K Tyrrell, seconded: Cllr J Machin.  All in favour.
5. To review the Action Log: 
Many actions have been completed, and those remaining outstanding are all in progress. 
Additional updates were given as follows:
Snowblower: Noted that the snow blower has been collected by Cllr A Curtis; and its future use is to be considered at the March 2023 meeting.  Action: Clerk to place on agenda.
New Station: WLDC have advised that they are unable to enforce the development or the demolition of the site. All they can do at present is just monitor the site for any changes or deterioration.
The owner has advised that he is working with Knights, a planning consultancy company, and a structural survey is being completed with the intention of putting industrial units onto the site. He is arranging for two workers to clear the site in the near future.
6. Comments from County Councillor, District Councillors and Chairman including:
D/Cllr A Welburn:
o The December 2022/January 2023; and the February reports have been circulated.
o Photographic identification will be required from May 2023 in order to vote in person at polling stations; although postal votes will be unaffected.  All present were asked to promote this to residents.  Action: Clerk to promote via website, noticeboards and Langworth Local.
C/Cllr I Fleetwood:
o The January Briefing has been circulated.
o The new requirement for photographic identification to be shown at polling stations will affect voting for parish councillors in the May 2023 elections.
o A brief overview of levels of Covid was given
o Data is being collected from local speed indicator devices (SIDs), and any required modifications to the Langworth SIDs should be advised to C/Cllr I Fleetwood in the very near future.  Following a request from Councillors, C/Cllr I Fleetwood will provide, via the Clerk, regular overview reports of the speed data collected.
The local Parish Councils Cluster Meeting with the Community Policing Inspector is scheduled for 10.30am on Monday 20th February at Scothern Methodist Chapel. A request was made for volunteers to attend.  Noted that the Inspector has yet to respond to information sent to him regarding parking matters of concern. Action: Clerk to request two places.
7. Highways: 
a) Village planter:
Two residents have expressed an interest in maintaining one or more planters.  The Clerk noted a potential need to approve expenditure to restock the planters. Other potential volunteers were suggested; including a suggestion that businesses might wish to sponsor a planter and have  a plaque displayed on the planter. Action:  Cllr M Herbert, Cllr H Stilgoe-McCombe, Cllr R Waite.
b) Grasscutting quotes for 2023 season:
Three quotes were given consideration; with one preferred quote noted.  It was RESOLVED to approach the preferred company to ascertain if they would consider maintaining the planters within the quoted price.  The decision to appoint a contractor will be made at the March 2023 meeting.
Proposed: Cllr R Waite, seconded: Cllr H Stilgoe-McCombe. Item for next agenda.  Action: Clerk
8. Coronation:
The Parish Council was asked to host and organise the coronation event in light of the fact that the Memorial Hall had organised the Jubilee event. No budget for this had been set at the last meeting; and the parish council felt that any event would not be as well attended as the Jubilee.  It was RESOLVED with one abstention that a congratulatory letter be sent to the King. Action: Clerk
Proposed: Cllr P Bowser, seconded: Cllr A Hyatt
Action:  Cllr M Herbert to enquire of The George pub if they have any interest in arranging any celebrations.
9. Play Area Repairs/New Equipment:
Cllrs R Wall and Cllr A Curtis, following their recent inspection of the play equipment; reported that all appears to be in order.
Quotes have been circulated to illustrate costings of play items, with prices considered to be very expensive.  The parish council currently has £5000.00 allocated for equipment maintenance.  It was RESOLVED that any unspent money at financial year end from the equipment maintenance budget, be placed into an earmarked reserve for new play equipment, and that a new £5000.00 be allocated to equipment maintenance in the following budget.  Action: Clerk
A quote of £1473.52 + VAT to replace two footplates on the multiplay item was noted.  These had been repaired in 2022 but their eventual replacement will need to be budgeted for.  It was agreed to reassess this matter mid-season.  Action: Clerk
Proposed:  Cllr M Herbert, seconded:  Cllr P Bowser.  All in favour
10. Correspondence
To note only:  WLDC Parish News Edition 16 (circ. 4/1/23)
11. Planning:
a) To consider any update/required actions in respect of the Langworth Neighbourhood Plan:
Cllr A Hyatt continues to research Neighbourhood Plan matters.  He is talking with local residents; and an advert is nearing readiness for publication.  In due course, an official report will be submitted. 
12. Clerks Report
a) To receive the financial report: Noted. 
b) Approval of payments: RESOLVED to approve payments. Action: Clerk
Proposed: Cllr S Taylor, seconded: Cllr P Bowser.  All in favour.
c) Consider rescheduling May Annual Parish Meeting (meeting of residents) and the Annual Meeting of the Parish Council from 16th May meetings:
Due to the May 2023 elections, and associated legal requirement to hold the above mentioned meetings within a certain timeframe, it was RESOLVED to reschedule the Annual Parish Meeting (meeting of residents) to 4th April 2023. 
The Annual Meeting of the Parish Council will remain at 16th May 2023.
Proposed: Cllr M Herbert, seconded:  Cllr A Curtis.  All in favour.
d) Note LALC Annual Subscription of £231.21 (budget approved): Noted. Agreed to pay.
e) Note LALC Annual Training Scheme of £115.00 + £23.00 VAT (budget approved): Noted. Agreed to pay.
13. Date of the next meeting: Tuesday 7th March 2023, 7.30pm at Langworth Memorial Hall
Meeting ended at 8.43pm.
Lloyds Bank - Apology payment to LGPC, £30.00
Lloyds Bank - Reimburse clerk (phoning bank), £9.00
LCC Pension, Jan, £235.29
Welton Parish Council - play inspection (final payment), £20.00
Memorial Hall, play area lease fee, £85.00
Sage, £8.40
HMRC - PAYE, Jan, £55.36
Michelle Vail, Salary, Jan, £750.10
Michelle Vail, expenses, Jan, £33.30
TOTALS 39.00 1187.45
INTEREST, £16.44
Accounts for Payment in February
Office Utilities Internet, M Vail, £22.50
Mileage 24 miles @45p/mile, post notices, M Vail, £10.80
M. Vail Parish Clerk Salary Feb, £750.10
M Vail Pension Feb, £235.29
M Vail PAYE, NI, Feb, £55.36
Sage payroll, £8.40
M Vail expenses (paper, printing, Lloyds bank reimbursement), £38.00
Langworth Memorial Hall - INV 22/23 LLO2 - Langworth Local/Facebook, £1112.00
TOTAL, £2232.45
Ear Marked Reserves:
Elections reserve, £4,000.00
CIL monies, £2,655.40
Total, £6,655.40
Michelle Vail – Clerk/RFO to the Council                                                  Dated: 10 February 2023